The College of Psychologists and Behaviour Analysts of Ontario is the governing body for Psychologists, Psychological Associates, and Behaviour Analysts in Ontario. The College’s role is to regulate the provision of psychological and applied behaviour analysis in the public interest by setting the standards for competent and ethical practice. These regulatory activities include establishing entry-to-practice requirements, developing and promoting Practice Standards, supporting continuing competence, fostering professional engagement, and managing concerns related to professional conduct.
Administrative Assistant – Investigations & Hearings – Contract Position
Supports Director, Investigations and Hearings and other College staff in the areas of record keeping, preparing and distributing communications, organization of meetings and hearings
KEY RESPONSIBILITIES
Records Management
- Organize and maintain electronic and manual filing systems
- Manage SharePoint folders and assign/update permissions
- Open/update/close complaint/report/title violation files
Communications
- Draft and prepare routine correspondence
- Copy, scan, index and distribute investigation files
- Monitor email and voicemail accounts
- Respond to requests for information
Organization of Meetings and Hearings
- Prepare meeting agendas
- Prepare committee documents for meetings and teleconferences
- Monitor timelines for case managers to submit files for meetings and standing teleconferences
- Update committee materials as new information comes in and notify the panel
- Format decisions and forward for review
- Prepare disclosure records for matters referred to the Discipline Committee
- Canvass committee members’ availability for meetings and hearings and for conflicts of interest
- Arrange meetings, including booking meeting rooms and distributing materials, make hotel, travel and food arrangements as necessary
- Prepare/process minutes and per diems for meetings and teleconferences
- Run weekly reports for Directors and other reports as required
Investigations Support
- Capture web sites for title violations or other investigations
Transcribe voice messages or other recordings, as required
Other duties as required
MINIMUM QUALIFICATIONS
- Administrative experience in a regulatory or professional environment
- Successful completion of a university or college program
TECHNICAL KNOWLEDGE/EXPERIENCE
- Experience with Microsoft Dynamics CRM and Microsoft Office Suite including ACCESS
- Skills in and knowledge of systems, software programs to prepare reports, presentations, and correspondence
PREFERRED QUALIFICATIONS
- Fluency in oral and written French an asset
BEHAVIOURAL COMPETENCIES
- Excellent oral and written communication skills
- Excellent interpersonal skills
- Demonstrated ability to work independently and within a team framework
- Excellent time management skills
- Ability to manage confidential material
Annual salary $52,000 -$55,000. The position includes extended health benefits and optional participation in HOOPP.
Please submit a resume and cover letter to hr@cpbao.ca by March 23, 2026.
The College is committed to complying Human Rights legislation and with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). The CPBAO welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all candidates for applying, however, only candidates being considered will be contacted.