Quality Assurance (QA) Update

NEW PROGRAM OVERVIEW RESOURCES

As this is the first year that Registered Behaviour Analysts must fulfill QA requirements, there may be uncertainty around how to meet expectations. The College has prepared new resources to assist all Psychologists, Psychological Associates and Behaviour Analysts in familiarizing themselves with their QA Program requirements. New FAQs have been added to address common topics and questions, and an informational presentation is now available to provide further clarity. These resources can be found on the Quality Assurance landing page, here.

REQUIREMENTS DUE THIS YEAR

All registrants must participate in and complete the requirements of the QA Program in keeping with the schedule assigned to their certificate type and registration number. Additional information regarding requirements and Declarations of Completion due this year for registrants in the Odd-Year cycle can be found below. Registrants in this cycle will begin receiving e-mail notices on May 1 to assist them in fulfilling their requirements by June 30.

DECLARATIONS OF COMPLETION

Declaration of Completion forms will be available for the required registrants as of May 1, 2025 . When you are ready to submit your required Declaration(s), please follow the below instructions:

1. Log into your College Membership Account.
2. Click “Sign SAG & CPD Declarations” under the Quality Assurance heading.
3. The SAG Declaration options will be displayed in form on the left side of the screen. The CPD Declaration options will be displayed in a form on the right side of the screen.
4. Select the checkbox next to the Declaration that applies to you and click the “Sign Declaration” button.
5. If you are required to make both a SAG and CPD Declaration this year, repeat the previous step for each form.
6. If the Declaration(s) has been submitted successfully, you will receive a confirmation e-mail (check your junk or spam folder).

Registrants are not required to submit their CPD records or completed SAG tool to the College unless requested by the Quality Assurance Committee, or if they fail to make their electronic Declaration of Completion by June 30, 2025.

If you are experiencing extenuating circumstances that have impacted your ability to fulfill your SAG and/or CPD obligations as required, please contact Quality Assurance staff via e-mail at qualityassurance@cpbao.ca before the June 30^th deadline.

FUTURE PROGRAM UPDATES FOR SUPERVISORS AND SUPERVISED PRACTICE REGISTRANTS

Effective July 1, 2025, registrants that hold a Supervised Practice Certificate will now have their Supervisor monitor and discuss their fulfillment of QA requirements during their regular meetings. This change is intended to improve the quality of supervisory relationships, enhance core understandings of the QA Program’s intention, and simplify College obligations until one has obtained Autonomous Practice status. Additional details and guidance will be shared regarding these changes in the next Headlines article.

REGISTRANT-SPECIFIC MATTERS

In the third quarter (December 1, 2024 – February 28, 2025), the QA Committee continued to monitor and address matters concerning registrant participation in and compliance with the QA Program:

• 1 SAG and CPD Declaration inquiry resulted in a registrant being referred to the Inquiries Complaints and Reports Committee due to concerns for their ability to demonstrate fulfillment of their obligations as required.
• 12 Random CPD Audits were concluded without the need for further action. The Panels provided registrants with feedback to assist in future cycles, including recommendations for use of the SMART framework when setting professional development goals, including sufficient detail in activity tracking sheets, and storing all QA participation records for at least five years, as required.
• 2 Peer Assisted Reviews were completed without the need for further action. A Panel recommended that one registrant review their supervision contracts and/or consultation agreements to ensure all roles of professionals involved in such service relationships are clearly outlined, as required by the Standards.

CALL FOR ASSESSORS

The Committee continues to seek College Assessors to assist with the Peer Assisted Review Program. Psychology registrants with the following authorizations that are interested leading peer reviews of fellow registrants and broadening their professional network may contact Quality Assurance staff by e-mail at qualityassurance@cpbao.ca for more information:

• Clinical Neuropsychology
• Rehabilitation Psychology
• Health Psychology
• Seniors (Population)

Registrants that are bilingual in English and French are also encouraged to join the Assessor Roster.